Machinery moving is a ton of work, and even more if you are not prepared. Whether you are planning to move a singular machine or a whole manufacturing line, this ultimate machinery moving checklist will assist you in being prepared for what is to come. For companies in Ontario with their strict rules, regulations, and safety standards, the risk is even higher. This is why you need to follow this checklist for a safe, successful, and efficient move.
1. Start With a Game Plan
Before anything can be moved, you need a clear picture of what you are working with.
Take inventory:
- What machines are being moved?
- What are their dimensions and weight?
- Are there any fragile components or hazardous materials?
Also, ask yourself: Where are you planning to move the machinery to? In the same area, or to a different city in Ontario? All of these little details impact how you will go about the machinery moving process. Will you need to store the machines temporarily, or for long term? And how will the manufacturing process be impacted by the move?
Early on in the process, it is best to consult with professional machinery movers. At Solid Hook, we can help you decide just how complicated the move really is—and take a look at the risk factors. Taking a thorough look at the tight corridors, overhead pipes, and whether the flooring can handle the weight of the machines is just one of our few specialties.
2. Prepare the Departure and Destination Sites
Both—the site you are leaving and the site you are moving to—need to be ready.
At the current site:
- Measure all doorways, hallways, and height clearances
- Confirm floor load capacity
- Identify obstacles (like stairs or ramps)
- Ensure that the docks can handle the weight of heavy machinery
At the new location:
- Map out where each machine will be installed
- Confirm access to power, air, water, and network lines
- Bring in electricians or millwrights if necessary
Pro tip: Lay out your new space in advance using CAD drawings or even taped floor markings to streamline reinstallation.
3. Do Not Skip Permits and Compliance
Ontario has strict regulations for moving heavy machinery, especially oversized loads. Skipping paperwork or missing details could mean fines or project delays.
Make sure you:
- Apply for oversized or overweight permits through the Ministry of Transportation (MTO)
- Coordinate with local municipalities for lane closures or escort vehicles
- Confirm insurance coverage for all subcontractors
- Ensure movers are WSIB-compliant and meet Ontario safety standards
- Safely dispose of any fluids (like oil, fuel, coolant) before the move
4. Get the Equipment Ready for Transport
Decommissioning is one of the most overlooked parts of a machinery move—but it is also one of the most critical.
Steps to prepare:
- Disconnect power and shut off utilities
- Drain any fluids to avoid spills
- Remove loose, fragile, or detachable parts
- Secure moving parts with straps or locks
- Wrap sensitive areas in padding or shrink wrap
- Take photos and label wires, fasteners, and hookups
Pro tip: Keep manuals and setup documentation on hand. If something needs to be recalibrated, you will want the original settings or configurations for reference.
5. Choose the Right Transport Method
Not all trailers are the same—and choosing the wrong one can lead to costly mistakes.
Types of trailers commonly used:
- Flatbeds: Great for forklifts, compact machines, or items that can be secured and exposed to the elements
- Step decks and lowboys: Ideal for tall or oversized machines that cannot be transported on standard trailers
- Air-ride trailers: Best for delicate machinery prone to vibration damage
Work with a transport company that provides:
- Certified riggers and drivers
- Appropriate rigging tools (such as slings, chains, lifting beams)
- Load securement tools like chocks, chains, ratchet straps, and blocks
Also, verify the route avoids low bridges, weight-restricted roads, or tight urban corners.
6. Machinery Setup and Reinstallation
Once the machines arrive, it is not just a matter of placing them—it is about making sure they are installed correctly.
Key steps include:
- Positioning according to layout plans
- Leveling and anchoring as needed
- Reconnecting utilities (electrical, air, water)
- Recalibrating or fine-tuning equipment
- Running system diagnostics
For more complex equipment like CNC machines or robotic systems, you may need OEM technicians or specialists to ensure proper operation.
7. Final Checks and Functional Testing
Before going live, do a full walk-through. Check that everything works and all systems are good to go.
Checklist:
- Are all safety guards and emergency stops in place?
- Do all machines power up correctly?
- Have all sensors and indicators been tested?
- Are the moving parts functioning as expected?
- Is everything documented and updated?
Also:
- Update floor plans and emergency procedures
- Retrain staff on any new layouts or safety protocols
- Make sure maintenance crews know how to access service points
8. Why You Should Use Solid Hook
Some businesses are tempted to move equipment in-house—but even if your team is highly capable, there is no substitute for specialized movers. This is where Solid Hook comes in.
Solid Hook’s professional machinery movers in Ontario understand:
- Local and provincial transport laws
- How to safely lift, secure, and transport a wide range of machines
- Which tools and trailers to use for different equipment types
They also:
- Carry the right insurance
- Follow safety standards
- Provide peace of mind
At Solid Hook, we offer end-to-end support— which includes making a game plan ahead of the move, machinery moving, and reinstallation. This way, you do not have to worry about the logistics of the relocation. You can leave that to us.
Things to Keep in Mind
Here are a few things that often get missed:
- Not photographing the equipment before disassembly
- Not labelling wires and hoses
- Not shutting off the temporary power
- Not training staff after reassembly
- Not checking for floor levelling
Remember these, and you will save time and money.
Conclusion
A machinery move can go smoothly—or turn into a logistical nightmare. With the right planning, preparation, and team, Ontario businesses can minimize downtime, avoid damage, and get back to business faster.
Use this checklist as a guide. Take your time with each step. And when in doubt, bring in the pros. Machinery moving is not just about moving equipment—it is about protecting your operations, your investment, and your team.
